Project Coordinator

Company: Olympic West Fire Protection LLC
Location: Tempe
Posted on: February 16, 2026

Job Description:

Job Description Job Description Salary: DOE A Project Coordinatorassists with the planning, execution, and completion of fire alarm, fire sprinkler, and suppression system installations.Responsibilities include coordinating with various internal and external stakeholders, managing project documentation, ordering equipment and materials, scheduling personnel, and tracking project progress.They also play a key role in communication, ensuring smooth project flow from start to finish. Key Responsibilities: Facilitating communication and collaboration between project managers, superintendents, field technicians, subcontractors, and clients. Maintaining project records, including drawings, schedules, change orders, and other pertinent documentation. Managing project setup process and utilization of internal project management software. Assisting with scheduling technicians, subcontractors, and other personnel for installation and related tasks. Keeping all stakeholders informed of project status, potential issues, and required actions. Providing administrative and logistical support to project managers and other team members. Generating and distributing weekly job cost reports. Assisting with the preparation and delivery of project closeout documents. Assisting with tracking project budgets and generating weekly project cost tracking reports. Assisting contract routing and development, processing, and tracking of project change orders. Coordinating with internal design team and AHJs to support submittal and tracking of permits for fire system installations. Required Skills and Qualifications: Prior experience in construction industry, particularly within the fire protection industry, is preferred. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Project Management software such as Procore, Autodesk Construction Cloud, and others. Excellent verbal and written communication skills are essential. Strong multitasking and organizational skills are needed to manage multiple projects simultaneously. The ability to analyze complex problems and develop effective solutions is important. Ability to work both independently and as part of a team. Adaptability to changing priorities and deadlines. A valid driver's license with a good driving record may be required.

Keywords: Olympic West Fire Protection LLC, Buckeye , Project Coordinator, Construction , Tempe, Arizona